Privacy Policy

Your contact, who is the data controller as defined in the European General Data Protection Regulation (“EU GDPR”) and in other domestic data privacy legislation of the member states or any other data privacy law related provisions is:

GOPA Com. S.A.
Bd de Waterloo 72
1000 Bruxelles/Brussel

(hereinafter referred to as “we,” “us” or “our”).

Our data protection officer may be reached under this contact information:

MAGELLAN Säugling Rechtsanwaltsgesellschaft mbH, Raiffeisenallee 9, 82041 Oberhaching www.magellan-legal.de / Email: privacy_gopa_group@magellan-legal.de

We generally process your personal data only to the extent necessary for the functional provision of our website, our content and our services.

If we have obtained your consent to the processing of your personal data, the legal basis for such processing is Art. 6 Sect. 1 S. 1 lit. a) EU GDPR.

If we process your personal data with the aim of meeting contractual mandates or in conjunction with the negotiation of a contractual relationship, the legal basis for the processing of such data is Art. 6 Sect. 1 S. 1 lit. b) EU GDPR.

If the processing of personal data is necessary in order for us to meet any legal obligations, the legal basis for the processing of such data is Art. 6 Sect. 1 S. 1 lit. c) EU GDPR.

If we process your personal data to protect our or any third party’s legitimate interests, provided your interests or fundamental rights and freedoms do not outweigh the preceding interests, the legal basis for the processing of such data is Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

Your personal data will be deleted as soon as the purpose for its retention no longer applies or, if you have a right to revoke your consent, with declaration of your revocation. It is possible that your data will be stored longer if this has been defined in the respective European or domestic legislation, in Union-law provisions, acts or any other provisions we are subject to. In these cases, your personal data shall, however, be blocked.

If we provide links to external websites, this Privacy Policy shall not apply to the processing of your personal data by the data controller of the linked website. Hence, we recommend that you review the data privacy policies on external websites you visit. If such a linkage should require a legal basis for the resulting processing of your personal data, it shall be your consent pursuant to Art. 6 Sect. 1 S. 1 lit. a) EU GDPR, which you shall grant by clicking on the respective link.

As a rule, the clicking on any such links (hyperlinks) will result in the processing of your following personal data:

• → IP address,
• → Screen resolution,
• → Deployed browser,
• → Bandwidth,
• → Language settings.

In the context of providing our website, we process your personal data to ensure the error free presentation of our website on your PC or mobile device. Because of that, we have to store some of your personal data for the duration of your session.

Furthermore, we store your personal data temporarily in logfiles, to guarantee that our website will work properly and the operation of our IT systems is secure. Any other processing of your personal data in logfiles will not occur.

The following personal data will be processed for the provision of the website and for the creation of logfiles:

• → IP address,
• → Access date,
• → Access time,
• → If applicable, previously visited website,
• → Used browser,
• → Used operating system.

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

The purpose of this data processing is to provide the website, ensure its functionality and secure the IT systems used for this purpose.

The purpose simultaneously establishes our legitimate interest.

Your personal data will be stored in logfiles for the duration of 7 days. Moreover, your personal data will be stored in conjunction with the provision of the website, but only for the duration of the session.

The processing and storage of your personal data in logfiles is absolutely mandatory for the provision of the website, to guarantee its functionality and to guarantee the security of the utilized IT systems. Consequently, you do not have an option to object.

When it comes to technically necessary cookies, we process your personal data because many functions and services of our website that facilitate or even enable the use of our website, do not function properly without cookies (“technically necessary cookies”).

Through these technically necessary cookies, we partially store your personal data for the operation of these functions and services. Any other processing of your personal data will not occur.

A list of the technically necessary cookies we use, including the associated services, their retention period, and a brief description of their purpose, can be found in our cookie banner.

If these services require further information about the processing of your personal data, you will find this description below in this privacy policy.

The following personal data will be processed in conjunction with the use of technically necessary cookies:

• → IP address,
• → Language settings of your browser,
• → The browser you use,
• → Shopping cart information,

Legitimate interest, Art. 126 Loi relative aux communications électroniques (Belgian Electronic Communcations Act) in combination with Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

The purpose of this data processing is the provision of the website functions and services.

The purpose simultaneously establishes our legitimate interest.

Generally, for the duration of the respective session, unless otherwise specified in the list of the technically necessary cookies we use.

Technically necessary cookies will be stored on your PC or mobile device and will be sent by the former to our website. Hence, you are in complete control over the use of technically necessary cookies.

You have the option to deactivate or restrict the transmission of cookies by changing your browser settings. Cookies that have already been stored can be deleted by you at any time. This may also be done automatically. If cookies for our website are deactivated, you may no longer be able to fully use the functions of our website.

If cookies that are not technically necessary are used within the scope of the functions and services of our website, you will find a list of these functions and services, the associated cookie names, the retention period, and a brief description of their purpose in our cookie banner.

If these functions and services require further information about the processing of your personal data, you will find this description below in this privacy policy.

The following personal data will be processed along with the contact form and any interactions via email:

• → Firs name,
• → Last name,
• → Email address,
• → Content of the message,

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

The data processing purpose is the processing of your inquiry.

Your personal data will be stored until the respective purpose no longer exists. As a rule, this will happen as soon as your inquiry is processed, unless longer retention periods are in effect.

You may object to the processing of your personal data in conjunction with the initiation of contacts at any time, which will affect any future transactions. However, in this case, we will not be able to continue to process your inquiry. All personal data that has been stored over the course of the initiation of contact will be deleted in this instance, unless the statutory retention periods are in conflict with the deletion of your data. In this case, your personal data will be blocked until the statutory retention periods have expired.

In the web analysis context, we use the Google Analytics platform to collect indices on our website, and also analyze your browsing patterns.

If you access individual pages of our website, the following data will be archived:

• IP address,
• Browser you used,
• Operating system you used,
• Screen resolution,
• Mouse and keyboard usage patterns.

Consent, Art. 126 Loi relative aux communications électroniques (Belgian Electronic Communcations Act) in combination with Art. 6 Sect. 1 S. 1 lit. a) EU GDPR.

The data processing purpose is the analysis of your browsing patterns. The analysis of the generated data allows us to compile information concerning the use of the individual components of our website. This enables us to constantly improve our website and the user-friendliness of its functions.

A concise list of the retention period of any and all “cookies” that we use is available in our cookie banner.:

We have no influence on the deletion of your personal data at Google. For more information, please visit.

https://policies.google.com/privacy?hl=en&gl=de#inforetaining

You have the option to revoke your declaration of consent to the processing of your personal data in conjunction with the use of Google Analytics at any time, which will affect all future transactions. Please proceed as explained below:

I. Changing of the consent settings on our website

On our website, we offer you the option to simply revoke the consent to the processing of your personal data in conjunction with the use of Google Analytics.

To do this, simply click on the “Cookie Management” tab in the footer.

II. Changing your browser settings

As an alternative, you can deactivate or restrict the transmission of cookies in general by changing your browser settings. You may also delete any already archived cookies at any time. This may also be done automatically. If this also results in the deactivation of technically necessary cookies to be used on our website, you may no longer have full access to all of the functions of our website.

III. Browser add-on

If you want to prevent the processing of your personal data by Google Analytics, you also have the option to install the browser add-on to deactivate Google Analytics. This add-on tells the JavaScript of Google Analytics (ga.js, analytics.js and dc.js) not to allow the transmission of information to Google Analytics.

If you want to deactivate Google Analytics, please access the page identified below and install the add-on to deactivate Google Analytics for your browser. Detailed information concerning the installation and deinstallation of the add-on can be found in the relevant help resources for your browser.

Browser and operating system updates may cause the deactivation add-on to no longer work as intended. For more information concerning the administration of add-ons for Chrome can be found on the pages specified below. If you do not use Chrome, please obtain the respective information directly from the manufacturer of your browser to determine whether the add-ons in the browser version you are using work properly.

The latest versions of Internet Explorer will occasionally load the add-on required for the deactivation of Google Analytics after personal data has already been transmitted to Google Analytics. If you are using Internet Explorer, this will result in the installation of cookies on your computer by the add-on. These cookies ensure that any and all recorded data is deleted immediately by the server that has recorded the data. Please make sure that the third-party provider cookies are not deactivated for use with Internet Explorer. If you delete your cookies, these cookies will be promptly removed by the add-on to ensure that your Google Analytics browser add-on continues to work without any limitations.

The browser add-on used to deactivate Google Analytics will not prevent personal data from being transmitted to the website or other tracking services.

More information on the terms and conditions of use as well as data privacy is available at:

http://www.google.com/analytics/terms/de.html or at

https://support.google.com/analytics/answer/6004245?hl=de.

Moreover, the IP anonymization has been activated on our website.

We use Google Tag Manager to simplify the management and provision of tracking codes (known as tags) on our website. This enables us to manage tracking and analysis tags. It also improves our website performance and ensures a better overview of our implementation of marketing tags. Google Tag Manager is a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

When using Google Tag Manager, we process the following personal data:

• → IP address,
• → Technical connection data such as date and time;
• → Device data.

Consent, Art. 126 Loi relative aux communications électroniques (Belgian Electronic Communcations Act) in combination with Art. 6 Sect. 1 S. 1 lit. a) EU GDPR

The purpose of data processing is to simplify the management and provision of tracking codes on our website and to manage tracking and analysis tags

We will process your personal data only until you complete your visit to our website (privacy-enhanced mode). We have no influence on the deletion of your personal data at Google. For more information, please visit.

https://policies.google.com/privacy?hl=en&gl=de#inforetaining

You have the option to revoke your consent to the above at any time. You can exercise this revocation option in particular by closing the application and/or by reloading the website. You can also disable the use of cookies via your cookie settings.

In conjunction with the management of the rights of data subjects, we will process your personal data. To that end, we will process any contact information you have shared in this context only to process and respond to your message and to subsequently document that the processing was in compliance with the applicable laws within the scope of our accountability obligations.

The following personal data will be processed in conjunction with the management of data subject rights:

• → First name,
• → Last name,
• → Postal address,
• → Email address,
• → Phone number.

Legal obligation, Art. 6 Sect. 1 S. 1 lit. c) in combination with Art. 12 et seq. EU GDPR.

Legitimate interest in the subsequent documentation, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

Managing your data subject rights in compliance with the law.

Data will be archived up to 3 years after the processing of the respective transaction has concluded.

You have the option to object to the processing of your personal data in conjunction with the management of your data subject rights, which will affect all future transactions. However, in this case we will not be able to further manage your data subject rights.

The documentation of the compliant handling of your rights as the data subject is mandatory. Consequently, you do not have the option to object.

Your personal data will be processed by us if you file legal claims targeting us or if we file claims and enforce rights targeting you.

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

The data processing purpose is to raise a defense against illegitimate claims and the legal enforcement of claims and rights.

This also constitutes our legitimate interest.

Your personal data will be stored until the processing purpose no longer exists. As a rule, this will be the case once the respective ruling becomes legally effective.

The processing of your personal data within the scope of the legal defense and enforcement of the law is mandatory for us to ensure that we raise a legal defense or can enforce the applicable laws. Hence, you do not have any option to object.

In conjunction with the application as Juror for the Simone Veil Prize we process the personal data you provide during the application process.

Consent, Art. 6 Sect. 1 S. 1 lit. a) EU GDPR

Your personal data is processed for the purpose of conducting the application process for the Jury of the Simone Veil Prize. The goal is to establish a Jury with qualified members that review and assess prize applications and select both finalists and prize winners.

The criteria for Juror members can be reviewed on our website.

Your personal data will be deleted or blocked as soon as the purpose for the processing of the data no longer applies. If you are not selected as Juror your personal data will be deleted after the application process for Jury members. If you are selected as Juror your personal data will be deleted once the Simone Veil Prize has been presented. Data may be stored beyond this point, if required by European or national legislators in union regulations, laws, or other provisions to which we are subject.

You have the right to withdraw your consent at any time. In this case we can no longer consider your application.

In conjunction with the application for the Simone Veil Prize we process the personal data you provide during the application process.

Consent, Art. 6 Sect. 1 S. 1 lit. a) EU GDPR

Your personal data is processed for the determination of the Simone Veil Prize winner. The goal is to evaluate the projects submitted to us and identify the one that meets the prize criteria best. The price criteria can be reviewed on our website.

Your personal data will be deleted or blocked as soon as the purpose for the processing of the data no longer applies. Data may be stored beyond this point, if required by European or national legislators in union regulations, laws, or other provisions to which we are subject.

You have the right to withdraw your consent at any time. In this case we can no longer consider your application.

We will share your personal data with those positions and departments that need them for all the above-mentioned purposes. Additionally, we utilize the services of different providers and therefore transfer your personal data to these trustworthy recipients. These may, for instance, include the following:

• → Printing companies,
• → Lettershops,
• → Scanning services,
• → Banking institutions,
• → IT service providers,
• → Cooperation partners,
• → Lawyers, tax advisors, and courts.

In conjunction with the processing of your personal data, it is possible that we share your personal data with trustworthy service providers in non-EU and non-EEA countries. These countries are nations that are not within the European Union (EU) or the European Economic Area (EEA).

In this context, we only work with such service providers who provide us with appropriate guarantees for the protection of your personal data and can assure that your personal data will be processed in accordance with the strict European Data Protection Standards. A copy of these appropriate guarantees may be reviewed at our business premises.

If we share any personal data with recipients in non-EU and non-EEA countries, this is done on the basis of a so-called adequacy decision of the European Commission, or, if such a decision is not available, on the basis of so-called standard contractual clauses, also issued by the European Commission.

You are entitled to the following rights you may exercise in your relationship with us:

You have the right to receive information as to whether and which personal data of yours we process. In this case, we will provide additional information on:

(1) The processing purpose,
(2) The categories of data,
(3) The recipients of your personal data,
(4) The envisaged retention period or the criteria to determine the envisaged retention period,
(5) Your additional rights,
(6) In the event that you have not shared your personal data with us: All available information as to its origins,
(7) If available: The existence of any automated decision making as well as information on the logic used, the expanse and the desired effects of the processing.

You are entitled to have your data corrected and/or completed if the personal data processed by us is incorrect or incomplete.

You are entitled to the restriction of the processing of your data if:

(1) We are reviewing the correctness of your personal data processed by us,
(2) The processing of your personal data is illegal,
(3) You need the personal data processed by us to pursue your rights after the purpose of processing the data has ended,
(4) You have filed an objection against the processing of your personal data and we are in the process of reviewing your objection.

You are entitled to having your data deleted if:

(1) We no longer need your personal data for the original purpose,
(2) You revoke your consent and if there is no further legal basis for the processing of your personal data,
(3) You have objected to the processing of your personal data and – if the matter in question is not direct marketing – there are no priority grounds for continued processing of the data,
(4) The processing of your personal data is illegal,
(5) The deletion of your personal data is mandated by law,
(6) Your personal data refers to minors for information society purposes.

If you have exercised your right to have data corrected, deleted or restricted in terms of processing, we will notify all recipients of your personal data, to correct, delete or restrict the processing of such data.

You have the right to receive any personal data you have provided to us based on consent or to perform a contract in a structured, commonly used and machine-readable format and to have same transferred to another data controller. If this is technically feasible, you have the right to instruct us to send this data directly to another data controller.

In the event that special grounds apply, you have the right to object to the processing of your personal data. In this case, we will no longer process your personal data, unless we are in a position to raise mandatory protection worthy grounds for continued processing.

If your personal data is being processed for the purpose of direct marketing you do, at any time, have the option to object.

You have the right to revoke any consent you have given us at any time. The revocation of consent does not affect the legitimacy of any prior processing on the basis of consent.

Any other administrative or court enforced legal remedies notwithstanding, you shall have the right to file a complaint with the competent supervisory authority, if you are of the opinion that the processing of your personal data by us is in violation of the EU GDPR.

The competent supervisory authority for our company is:

European Data Protection Supervisor (EDPS)
Rue Wiertz/Wiertzstraat 60
1047 Bruxelles/Brussel
Belgium